While video conferences are growing in popularity, there’s nothing quite like putting together a conference and having people meet face to face. It means you can share ideas and collaborate, network with others from the industry, and also have social events where you can rub shoulders with others from your line of work. It’s an excellent way to meet new people and open up business opportunities, but a conference can also be a lot of hard work. Here’s how to make your life easier.

Have the conference in a hotel

When it comes to booking a venue, hotels are often the conference venue of choice. Visit websites such as https://www.mercureyangonkabaaye.com/ and you will see that hotels of this calibre often offer conference packages. The advantages of using this sort of venue include:

  • Everyone stays under one roof – this means less travel time, so more time to do the interesting stuff
  • The hotel do a lot of the practical organisation, so you have more time to get great speakers and plan activities
  • Catering is also sorted out by the hotel
  • Most hotels offer a conference package, whether it’s a day rate or overnight stay, which offers excellent value for money
  • Most hotels have multiple rooms for when events run at the same time

If you want an easy way to plan your conference, find a great hotel locally and things will run much more smoothly.

Tailor your conference to your industry

No two conferences are the same. It’s important to tailor each event, taking into account the industry and who’ll be attending. There are plenty of tips online, for example, how to organise a marketing conference, and this can help put you on the right track. You should look at creating themed events and interesting, relevant talks that people will actually get value from, so they leave your conference feeling pleased that they came.

Check guidelines for gatherings

In today’s world, it’s important to ensure you get the go-ahead for gatherings before you get a load of people in a room together. Check whether it’s OK to hold your conference, and have a backup plan if things go wrong. You could always switch to digital or put the date back if your conference can’t be held for whatever reason.

Make it fun too

While a conference is a work event, many people see them as a bit of an escape, especially if they are spending time away from home in a hotel. Make sure you don’t pack the agenda too tightly. Let people have some time to enjoy the leisure facilities, change for evening events and spend time informally networking too.

A conference can seem like a huge thing to plan, but there are ways you can do it with minimal stress. With the right venue, ideally a place that is used to holding a lot of conferences, a lot of the more difficult tasks are taken out of your hands. This leaves you free to concentrate on the important stuff and allows you to throw the best possible conference.