While video conferences are growing in
popularity, there’s nothing quite like putting together a conference and having
people meet face to face. It means you can share ideas and collaborate, network
with others from the industry, and also have social events where you can rub
shoulders with others from your line of work. It’s an excellent way to meet new
people and open up business opportunities, but a conference can also be a lot
of hard work. Here’s how to make your life easier.
Have
the conference in a hotel
When it comes to booking a venue, hotels are
often the conference venue of choice. Visit websites such as https://www.mercureyangonkabaaye.com/
and you will see that hotels of this calibre often offer conference packages.
The advantages of using this sort of venue include:
- Everyone stays under one roof
– this means less travel time, so more time to do the interesting stuff - The hotel do a lot of the
practical organisation, so you have more time to get great speakers and plan
activities - Catering is also sorted out by
the hotel - Most hotels offer a conference
package, whether it’s a day rate or overnight stay, which offers excellent
value for money - Most hotels have multiple
rooms for when events run at the same time
If you want an easy way to plan your conference,
find a great hotel locally and things will run much more smoothly.
Tailor
your conference to your industry
No two conferences are the same. It’s important
to tailor each event, taking into account the industry and who’ll be attending.
There are plenty of tips online, for example, how to
organise a marketing conference, and
this can help put you on the right track. You should look at creating themed
events and interesting, relevant talks that people will actually get value
from, so they leave your conference feeling pleased that they came.
Check
guidelines for gatherings
In today’s world, it’s important to ensure you
get the go-ahead for gatherings before you get a load of people in a room
together. Check
whether it’s OK to hold your conference, and
have a backup plan if things go wrong. You could always switch to digital or
put the date back if your conference can’t be held for whatever reason.
Make
it fun too
While a conference is a work event, many people
see them as a bit of an escape, especially if they are spending time away from
home in a hotel. Make sure you don’t pack the agenda too tightly. Let people
have some time to enjoy the leisure facilities, change for evening events and
spend time informally networking too.
A conference can seem like a huge thing to
plan, but there are ways you can do it with minimal stress. With the right
venue, ideally a place that is used to holding a lot of conferences, a lot of
the more difficult tasks are taken out of your hands. This leaves you free to
concentrate on the important stuff and allows you to throw the best possible
conference.